Articles on: DMS

Advanced DMS settings

Administration features are accessible only to users with the "Admin" role

Warning: we are entering advanced uses or settings, take the time to read the instructions carefully

Event log

From the administration menu / Event log, the event log offers to search in the logs the history of events by type, users, IP address.

Only the history of the last 2 months is offered from this interface.

From the administration menu / List of sharing links, all sharing links generated by the application are accessible by administrators for viewing and deletion.

Configuration

Skip verification step

In the DMS settings, it is possible to bypass the verification step in the document circuit:

In this case a button will appear in the publication management page on documents in the "Verification" step:

A confirmation screen is displayed:

The document then moves to the "Approval" step and verification requests are abandoned.

Reference calculation

Several parameters can be used for reference calculation.

${documentNature}	Value of the Document Nature field
${processes}	1st value of the Processus field
${products}	Value of the product or project field
${referencial}	1st value of the Referential field
${version}	version index
${additional1}	Value of the additional 1 field
${title}	Document title
${services}	1st value of the Service field. Note: this does not take the code (abbreviation) for now
${folderSubPath}	Parent folder name. The element in the first pipe indicates the character to search for (here '-'). When indicating for example "-" only the string before this character is retrieved from the folder name where the file is deposited. The number to the right of the last pipe indicates the number of characters to take (0 being the default value that retrieves everything).
${increment}	Automatic increment of X digits

Version calculation

The "pkgdms.version.increment.type" property allows specifying the format of the version calculation of a deposit in the DMS. Accepted values are: "alphanumeric" and "numeric".

Explorer columns:

It is possible to display certain columns in the DMS explorer thanks to the "agl.gedexplorer.columns" property.

Here are the values accepted by this property (to be separated by a comma):

name	Name
modification	Modified on
modified_by	Modified by
size	Size
model_data.reference	Reference
custom_data.version	Version
custom_data.category	Document type
custom_data.nature	Nature
custom_data.referential	Referential
custom_data.processes	Processus
custom_data.services	Services
custom_data.writer	Writer
custom_data.users_opinion	Advisors
custom_data.users_visa	Verifiers
owner_id	Owner (approver/publisher)
custom_data.users_notified	Notified
custom_data.users_read	Notified (with read confirmation)

Make fields editable:

It is possible to make certain fields editable in the file properties screen ('Additional information' tab) accessible from the DMS explorer: thanks to the "pkgdms.explorer.data.editables" property.

Here are the values accepted by this property (to be separated by a semicolon):

additional1	Additional field 1
additional2	Additional field 2
description	Comment
processes	Processus
products	Products
referential	Referential
services	Services

These fields are editable only for people with a role present in the "pkgdms.explorer.data.editables.role" property. Usually, this property has the value "Admin".

It is possible to hide the 2 so-called "additional" fields in the monitoring / publication management screen by setting the value "false" to the property "pkgdms.monitor.field.additional1.active" and/or "pkgdms.monitor.field.additional2.active".

It is possible to hide the 2 so-called "additional" fields in the file properties screen ('Additional information' tab) accessible from the DMS explorer: by setting the value "false" to the property "pkgdms.explorer.field.additional1.active" and/or "pkgdms.explorer.field.additional2.active".

Field hiding:

It is possible to hide certain fields in the file properties screen ('Additional information' tab) accessible from the DMS explorer and also in the "History and Indicators" screen thanks to the "pkgdms.explorer.data.hideables" property. This hiding also takes effect in the search panel.

Here are the values accepted by this property (to be separated by a semicolon):

additional1	additional1	Additional field 1
additional2	additional2	Additional field 2
	additionalData	Keyword(s)
	comment	Comment
users_read	confirmations	Notified (with read confirmation)
writer	editBy	Writer
	editEndDate	Writing date
	expiration_date	Expiration date
	instanceName	Name
is_review		Revision in progress
nature	nature	Nature
owner_id		Owner
processes	processes	Processus
products	products	Products
	publishAt	Publication date
referential	referencial	Referential
review_code		Last revision code
review_comment		Revision subject
review_end_date		End date of the last revision
review_start_date		Start date of the last revision
review_user		Last reviewer
services	services	Services
	title	Title
category	type	Document type
users_notified		Notified
users_opinion		Advisors
users_visa	visas	Verifiers
version	version	Version

Email customization:

It is possible to modify the subject and content of sent emails. This is done in the "Mails_DMS" referential of the "DMS" section.

Here are the tags that can be inserted :

Name / title	%fileName%
Location	%fileDirectory%
Reference	%reference%
Document type	%type%
Nature	%nature%
Version	%version%
Referential	%referential%
Processus	%processes%
Products	%products%
Services	%services%
Publication date	%publicationDate%
Complement 1	%additional1%
Complement 2	%additional2%
Comment	%comment%

Task list customization:

The following properties are available for task list customization

Internal reference of the deposit	Name
Activity name	ActivityPath
Deposit title (this is not the file name)	title
Document reference	reference
Document version	version
Arrival date of this document at the displayed step	Since
Deposit reference at origin: when you are at the VISA, PUBLICATION, etc. step	InstanceParentName
Activity status (useless)	State
Always "Document deposit"	Model

Updated on: 20/03/2026

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